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Uppercase and lowercase letters Some fonts display all letters uppercase.Character width Narrow fonts can be hard to read, and wide fonts can take up a lot of space.It’s best to choose a font face that is easy to read. You can leave these as-is or choose to specifically turn on an effect. The font effect check boxes contain squares to indicate that the effects are neither on nor off (which is basically the equivalent of being off).
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You have access to the full range of font options for email messages (Even if you want to use the same font, you have to choose it twice.) You specify font formatting for new messages and responses (replies and forwards) separately. You set your default font and theme preferences from the Personal Stationery tab of the Signatures And Stationery dialog box. However, if you prefer to use a specific font and color for all the messages you compose, you can save your preferences so that Outlook applies them to new messages and to message responses. You can change the appearance of the text in a message by applying either local formatting (character or paragraph attributes and styles that you apply directly to text) or global formatting (a theme or style set that you apply to the entire document) in the same way that you would when working in a Microsoft Word document or Microsoft PowerPoint presentation. Personalize default message formattingīy default, the text content of an Outlook message is shown in black, 11-point Calibri (a font chosen for its readability), arranged in left-aligned paragraphs on a white background.
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This chapter guides you through procedures related to personalizing default message formatting, applying thematic elements to individual messages, creating and using automatic signatures, incorporating imagery in messages, and changing message settings and delivery options. You can also set options that notify you when a recipient reads a message or that prevent the recipient from forwarding or printing a message. For example, you can indicate that a message is of high importance or contains confidential information. You can add visual information to a message, contact record, or other Outlook item to bring it to your attention or to the attention of the recipient. For more formal messages, you can attach a signature that includes your contact information, and perhaps a company logo. They can contain diagrams and graphics, and can be visually enhanced by a judicious use of colors, fonts, and backgrounds. Messages composed in and sent from Microsoft Outlook 2016 don’t have to consist only of plain text.
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For practice file download instructions, see the introduction. For this chapter, use the practice file from the Outlook2016SBS\Ch04 folder.